Team Manager FAQs
Team Managers: Thank you for volunteering to help your team out this year. Your efforts help our teams run smoothly and keep our coaches, parents and on the right track for success.
Below are some helpful resources to help you out over the season, if you have any questions or you think something would be helpful to help out other team managers, please send us another in the form at the bottom of the page.
Please take some time to review the entire document in the link below. It includes information on GotSport Live, Game Day Rosters and check-in, referee fees, Club Pass players, home field setup and tear down, score reporting, red cards, uniforms, and other important league procedures.
2026 Game Day Information and Procedures
Becoming a Team Manager
Each coach has their own style of managing a team, but these are the main Team Manager responsibilities:
- Keep track of the players registration forms, and player ID cards (laminated and digital versions).
- Laminated Player ID cards will be given to each team by our club registrar. You will also be given access in GotSport to a digital copy of each player ID card. Keep a copy of the digital ID cards in a photo folder on your phone for easy access. We suggest keeping the laminated ID cards in a zipped packet within the binder.
NOTE: If lost, there will be a fee to reissue new laminated ID cards. - Sign up on GotSport for admin access to the team pages.
- Fill out any paperwork that SoCal requires for Team Managers. Once designated as a team manager in Got Sport, you will see the required list on you your “Dashboard” of your GotSport account.
- Collect referee and other team fees from parents.
- Distribute ref fees, and show player ID cards and game rosters to the referee before games. See “What to do before and after the game below)
- Communicate to the team on Team Snap and email as needed or if directed by the coach
GotSport is the central website for all our registered players, coaches and volunteers.
https://system.gotsport.com
This is also where parents upload their registration documents.
Team Manager will need to sign up for the GotSport website to be able to to access the team website in case they need to make additions, change team or player information.
Remind your coach to let the club registrar know to designate you as a team manager.
This is also where Team Managers will also upload their REQUIRED documents. You will see these under the Dashboard tab in your GotSport account.
NO. All communications from managers and coaches MUST come through their Club. Managers and Coaches first point of contact MUST be their club.
Most information can be found in the Team Management section of GotSport.
Coaches and Team Managers should make sure the following is completed::
- Create and confirm the Game Day Roster in GotSport Live.
- Make sure all participating players and staff are properly listed and eligible.
- Have digital or printed player/staff cards accessible.
- Have the QR Code ready for referee check-in.
- Make sure any Club Pass players have been added ahead of time.
- Have the correct referee fees ready.
- Confirm players have both jerseys.
- Home team should have game balls ready.
- Arrive early enough to complete check-in without delaying kickoff.
This is a link to the latest referee fees for 2026-27.
Each team pays half of the fees shown.
The referees usually collect fees before the game, although sometimes they may collect it at half time.
Each team pays half of the fees shown.
If not virtual, always make sure to get the Player ID cards back.
- Thank the Referees.
- Get the player ID cards back after the game. MOST IMPORTANT
- Sign Match Reports.
- Collect one copy of the Match Report with the referee’s score on the sheet. If only one Match Report is present or take a photo of the match report, the Referee will keep the paper Match report.
- Game Scoring – In GotSport, enter game score (and any Red Cards/Double Yellow/Send Offs).
( Input Game Score here )
The PIN # and Game # are located on the Match Report. Use the QR code to access the scoring in GotSport.
After your game, input the Game Score here
( The PIN # and Game # are located on the Match Report. Use the QR code to access the scoring in GotSport. )
We want to keep a great relationship with out venue, so we always need to make sure our home fields (BOTH SIDELINES) are always clean when we leave our games.
We know we cant fully control the opponent’s sideline but, in the end, it is our field to keep clean. Especially if you are the last home game of the days, please remind your families to do a quick check on the way out.
The fields should be putting out additional trash cans during our games. Feel free to assign different parents to bring a plastic trash bag to each game to help clean up the fields after your game.
BYGA is the communication tool that we use to communicate with our team. You should be able to edit certain items, such as rosters and game info. Using the “chat” function is very helpful for last minute updates.
To use the app efficiently, download the BYGAs app for your phone.
To help you out so you are not texting, emailing and calling parents all the time, we recommend you make sure each parent has the app on their phone and has notification ON. Ideally, you should only have to use BYGA for almost all your team communications.
Note that game roster sheets will be accessed in GotSport,not BYGA.
Parents should be able to upload these items to their GotSport account when registering, but just in case, it is a good idea to keep a copy of these in the Team Binder.
- Registration forms
- Birth Certificate copy
- Photo of the child
REF FEES
We recommend collecting referee fees for league games before the league season begins, Some teams collect from parents each week, but it takes more time and effort, especially when a parent may be hard to track down. The coach will be able to tell you how much to collect for referee fees. Ref fees for tournaments ares usually icluded as part of the tournament fee and you will not need to collect extra for ree fees.
OTHER FEES
Discuss with your coach what other fees your team may need over the season. This could be for tournaments, hotel and parking fees for the coach, soccer balls or other equipment, team parties, or additional soccer sessions outside CASC.
Let the coach know if you cannot attend a game AND show unavailable on the TeamSnap schedule. Before the season begins, you should talk with the coach to have a backup person to take care of the team book and ref fees when you are gone.
Yes. You will see what is required under the Dashboard tab when you login to GotSport.
- Background Check
- Concussion (Heads Up) Certification Course
- Sudden Cardiac Arrest Certification Course
- SafeSport Course
- SafeSport Refresher Course (if you already completed last year)
FAQs from Parents
Once your son or daughter has an agreement with the coach to come on the team, you will receive an email with specifics about registration. You can also see some basic information on our Registration page.
Please talk to your coach about team fees.
Fees basically include:
- 10 Months of Training
- Practice Field Permits
- Game Field Permits
- Light Towers and Maintenance
- Some Club Equipment (i.e. Goals, nets, etc)
- Goalkeeping Training
- Additional Technical Skills Training
- Coaches’ Stipend
- Player Registration National Fee
- Player Insurance
- Player ID Cards
- State Cup Registration
- Club Directors & Administrators
- Outreach, Marketing & Promotion
- Accountancy and Merchant Fees
- Club Communication App (BYGA)
The only additional costs that will be required are travel costs, and referee fees for league games. Each team will decide how the referee fees are collected by the parents.
Any other additional costs will depend on what extra events a team does. This is decided on by the coach and the families. These could include:
- Tournaments
- Team Parties or Events (such as pro games)
- Additional team training outside CASC training, such as futsal, fundraisers
Teams should cover the coaches hotel and parking fees. We ask that a hotel is covered if the distance is approximately 60+ miles away, such as for a tournament. Parking fees should also be covered.
Once registered with the team, either the coach or the team manager will send you the link to order. Each player must be assigned a specific jersey number before they order.
NOTE: To keep from players ordering the same number, the numbers must be approved by the coach or team manager before ordering.
The entire set of required gear is between $350-450, which normally is used for a 2 year cycle.
The basic custom kit includes:
- 1 home jersey
- 1 away jersey
- 1 game shorts
- 1 training shorts
- 1 pair of socks
- 1 training shirt
- 1 team jacket
- 1 backpack with number
For a variety of reasons, uniform orders can be delayed.
Because the kits are custom made, it may take up to 5-8 weeks for delivery. Once on a team, order your kit right away.
We love to see our families wearing club gear to support their child.
There are many different items of fan gear to order. (t-shirts, hoodies, sweatshirts, scarves, caps, etc_
Games and Scheduling Questions from Parents
Once available, schedules can be found at https://athleticsc.com/
For easy access and for your players to show availability for games, the schedule should be put on your BYGA schedule by your team manager or coach.
No, the leagues has over 4000 teams and 90,000 players.
No, the leagues has over 4000 teams and 90,000 players.
Players should bring everything to every game.
Although normally the light jersey is for home games, and the dark jersey is for away games, the coach will let the players know what color they will be wearing for the game.
ALWAYS bring both colors!!!
No, our team do not usually have additional jerseys. It is he responsibility of each player to prepares their gear the night before each game. Including water, shinguards, entire kit and any personal items they may need.
We know a lot of parents wonder why players have to be at the game so early ahead of game time. Just so we are all on the same page, here’s why 1 hr early:
– Players need to wake up and get their blood moving, after a long car ride
– Players need to warm up and stretch
– Players need to get many touches on the ball before kickoff
– Players need to make sure all their gear is ready within 5 minute after arrival
– Players need to make sure their laces are tied perfectly
– The team needs to go over last-minute game strategies
– Every player need to get in sync with coach and teammates for the game plan
– Each player, with coach’s help, need to start thinking of their personal goals for each game
– The entire team need to shift from tired to game ready by kickoff
– Last-minute bathroom run.
A good game preparation can not happen together as a team, if 1/2 the team shows up 15 minutes, 30 minutes or even 40 minute late. A team can’t go from off to on with a poor warm up. The sooner all the players are together, the better team can prepare for the game.
TRAFFIC should not surprise us, as this part of living in a big city. It is an easy excuse but not a good excuse. At any time, you should account for a 15-20 minute traffic jam. That means if it takes one hour to get to a field, then add 15 minutes to your travel time. Make sure you have enough gas the day before.
As much as we want your child to be responsible for themselves, still remind them the night before a game to make sure ALL their gear is ready to go and packed, so you’re not spending 15 minutes in the morning running all thru the house looking for stuff. The night before, they should be packed with both sets of jerseys, shorts and socks, regular shoes, all cleats, shinguards, and water.
Tournament Information
There are three basic things to look at when considering a tournament:
LEVEL OF PLAY
– what level of play can my team sign up for. You really don’t want to register a new Flight 3 team up for a to tournament that usually accepts only Flight 1 and above teams.
TRAVEL DISTANCE
– Discuss with your team parents how far they want to travel to play in tournaments. The further you go, the greater the costs for hotels, gas, eating out etc. Take into account your families situations as expenses that up quickly.
Southern California has some of the best teams in the country. Especially at the younger ages, there is no real soccer reason to travel to Phoenix or Las Vegas for a youth tournament.
In the summer months, it is recommended to try to travel to cooler areas for your tournaments, such as the coastal beach areas.
THE REGISTRATION SYSTEM
– Different tournaments are run by different registration systems. GotSport runs a lot of them. Which ever system the tournament uses, it may be very different than another, and you will need to follow their registration signup correctly. CASC can help, but each team must register themselves.
If any problems, contact our club register, Heidi Straus, at hstrauss@athletics.com
As part of your registration fees, CASC covers the entrance fees ONLY for State Cup in the spring. Ref fees for the State Cup, however, are covered by the families.
For other tournaments, because each team is different and tournament fees vary tremendously, it is up to the coach and parents to decide what tournaments they want to participate in. All fees are divided up amongst the families.
Regular soccer tournaments focus on team competition, where clubs or school teams compete for trophies and rankings through organized matches, often in knockout or round-robin formats.
In contrast, college showcases are designed to provide high school-aged players with exposure to college scouts and coaches, aiming to facilitate recruitment for collegiate soccer programs. These showcases prioritize individual player visibility, with games structured to maximize playing time for participants, attracting a significant number of scouts specifically looking for potential recruits.
NOTE: College coaches do not just show up to watch your team, or a specific player. There is a lot of coordination behind the scenes by player, parents and coaches to make sure coaches can go to the tournament you are looking at.
Teams should cover the coaches hotel and parking fees. We ask that a hotel is covered if the distance is approximately 80 miles away. Parking fees should also be covered.
Family Game Sideline Protocals
Families sit on the same side, and to the left of the team, but must be at least 5-10 yards away from players. No families can be behind the path of the linesman.
ALL SPECTATORS FROM A TEAM will sit on the same side of the field as their team.
● Spectators will NOT sit on opposite sides of the field from their team for League play.
● Coaches are responsible for the spectators on their team.
● Spectators may not sit behind goals or next to the corner flags.
● Spectators must sit on the sideline with their team OPPOSITE the sideline the Asst Ref is running. Spectators may NOT sit behind Asst Referees.
● Spectators are not to commingle with spectators from the opposing team. Spectators should sit on the opposite side of the half to the Assistant Referee.
- No animals of any kind are allowed on the sideline at any SOCAL game. Check the venue you are playing at to confirm if pets are allowed at the venue. Regardless, THEY ARE NOT ALLOWED TO BE ON THE SIDELINES or BEHIND THE GOALS or in close proximity to the field of play to protect the players safety as well as the spectators safety.
2. No artificial noise makers such as drums, air horns, drones etc. are allowed.
3. No Alcohol
4. No Illegal Drugs
5. No Weapons of any type.
Violation of field rules may result in team or spectator suspensions.
No.
We love dogs, but in accordance with SoCal Soccer League guidelines, dogs and other pets are not allowed at the fields anytime during soccer practices or games.
Exceptions to this rule are for service animals only. Service animals are defined by the Americans with Disabilities Act (ADA).
If a dog or other pet is brought to a practice or game, you will be asked to remove it from the field immediately. Please note that there has been dog bites on soccer fields in the past, and this policy is in place to ensure a safe environment for players, coaches, referees, and spectators.
No.
Just as you would NOT direct your child what to do during the middle of a play or piano rehearsal, we strongly urge parents and other family members to let the coach do their job. Just sit back and enjoy the game while your child’s team does their best to follow the team’s game plan.
Feel free to cheer and celebrate, but any direction (or verb action, such as kick it, boot it, press, run, run faster, pass, shoooooot) is no permitted.
We understand you want to help but your command may not be what the coach wants, and it can be distracting and conflicting to the player.
Player are with the coach from the time you drop them off, until the coach say they can leave after the game, or unless the coach gives the ok to go to the parents, such as for an injury.
At halftime especially, players go to the coach, not the parents.
Players are also learning to be responsible for all their uniforms, cleats, water bottles, and personal items. Don’t be that helicopter mom or dad!